Citizen's Charter
| Sections | Services | View |
|---|---|---|
| Accounting Section | 1. Processing of Disbursement Vouchers – Supplies, Materials, Equipment and Motor Vehicles, 2. Processing of Disbursement Vouchers - Infrastructure, 3. Processing of Disbursement Vouchers – General Support Services (Janitorial, Security, Maintenance, Garbage Collection and Disposal, and similar services), 4. Processing of Disbursement Vouchers – Rental Contract, 5. Processing of Disbursement Vouchers – Repairs and Maintenance of Equipment and Motor Vehicles, 6. Processing of Disbursement Vouchers – Board and Lodging, 7. Processing of Disbursement Vouchers – Meals, 8. Processing of Disbursement Vouchers – Honorarium, 9. Processing of Disbursement Vouchers – Cash Advance for Salaries, Wages, Allowance, and Other Similar Expenses, 10. Processing of Disbursement Vouchers – Local Travel, 11. Processing of Disbursement Vouchers – Salaries for Regular Employees, 12. Processing of Disbursement Vouchers - Salaries for Contract of Service, 13. Processing of Disbursement Vouchers – Petty Cash Fund, 14. Processing of Disbursement Vouchers – Gasoline Expenses, 15. Processing of Disbursement Vouchers – Allowances and Other Forms of Compensation, 15. Processing of Disbursement Vouchers – Allowances and Other Forms of Compensation 16. Processing of Disbursement Vouchers – Terminal Leave | |
| Administrative Section | 1. Processing of Request for Authentication of Documents, 2. Issuance of Certificate of Employment, Compensation, No Pending Case and Service Record, 3. Preparation of the Reply Letter of the Client's Intent to Retire and Resign, 4. Approval of the Client’s Permit to Study 5. Preparation of Reply Letter of the Client’s Permit to Teach | |
| Budget Section | 1. CERTIFICATION OF AVAILABITY OF FUNDS/ALLOTMENT, 2. PREPARATION OF OBLIGATION REQUEST AND STATUS (ORS), 3.: PROVIDE INFORMATION AS TO STATUS OF FUNDS/BUDGET ALLOCATION/UTILIZATION AND BALANCES 4. PREPARATION AND SUBMISSION OF FINANCIAL ACCOUNTABILLITY REPORTS | |
| Cash Section | 1. ISSUANCE OF CHECK/s for PLI AND SUPPLIERS, 2. ADA Payment to Supplier/PLI 3. LDDAP-ADA and SLIIE for bank deposit (salaries & wages, reimbursements, payments) 4. Issuance of Official Receipt (Bid Docs payment and Provident Fund payment/remittance) 5. Collection of check payment (PLI and Supplier) | |
| Human Resource Section | 1. Issuance of Certificate of Employment and Service Record, 2. Application for Leave, 3. Reinstatement to Work, 4. Application for Retirement | |
| Records Section | 1. Travel Order -For Local Travel Outside Digos City but within the Region, 2. Travel Order-destination outside Region XI, | |
| Supply/ Asset Management Section | 1. PREPARATION / SUBMISSION OF CONSOLIDATED PPMP AND APP-CSE, 2. RECEIVING THE APPROVED PPMP AND APP - CSE, 3. PROCESSING PURCHASE REQUEST, 4. RECEIVING APPROVED PURCHASE REQUEST AND SUBMISSION OF APR TO DBM, 5. RECEIVING AND SUBMISSION OF THE CERTIFIED APR AND PS-DBM PRICE LIST (AVAILABLE STOCKS) / CENAS (CERTIFICATION OF NON -AVAILABILITY OF STOCKS) TO BUDGET AND FINANCE SECTION / BAC-SECRETARIAT OFFICES, 6. PROCUREMENT AT PS-DBM DEPOT XI, 7. PURCHASE ORDER PREPARATION, 8. CONFORMATION AND SUBMISSION OF PURCHASE ORDER / COA VERIFICATION AND CONTROL 9. DELIVERY /INSPECTION / ACCEPTANCE / DISTRIBUTION OF GOODS /SERVICES / EQUIPMENT, 10. RECEIVING AND RECORDING THE SUBMITTED REPORTS ON PHYSICAL COUNT OF PROPERTY, PLANT & EQUIPMENT (PPE); PHYSICAL COUNT OF INVENTORIES / SEMI -EXPENDABLES FROM NON- IUS SCHOOL PROPERTY CUSTODIANS., 11. RECEIVING AND RECORDING THE SUBMITTED REPORTS ON UNSERVICEABLE PROPERTIES / EQUIPMENT FOR DISPOSAL FROM NON-IUS VIA SCHOOL PROPERTY CUSTODIANS, 12. RECEIVING AND RECORDING THE SUBMITTED REPORTS ON PHYSICAL COUNT OF PROPERTY, PLANT & EQUIPMENT (PPE); PHYSICAL COUNT OF INVENTORIES / SEMI -EXPENDABLES FROM NON- IUS SCHOOL PROPERTY CUSTODIANS. | |
| Curriculum and Implementation Division |
1. Filing of Application on Issuance of Permit for the Conduct of OffCampus Activity. 2. Filing of Application for the Issuance of Permit on the Conduct of Remedial, Advancement, or Enrichment Classes during Summer. 3. Deployment of Pre-Service Teachers on Experiential Learning. 4. Reviewing School Forms for Year-End Reports. 5. Filing of Request on Conduct of Activities Needing Approval from the Division Office (outside items 1 -3 - e.g. Income Generating Project) 6. Approval of Class Program and Teacher’s Loads. 7. ALS ENROLMENT. 8. ALS: NATIONAL ACCREDITATION AND EQUIVALENCY (A & E) TEST. 9. ALS: PORTFOLIO ASSESSMENT. 10. RELEASING OF ALS LEARNER’S DOCUMENTS. 11. Providing Technical Assistance to Learners on Issues Concerning Official Documents, and on Other Relevant Issues. 12. Access to LR Portal 13. Borrowing Procedures for Books and Other Materials Over Nigh |
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| SGOD- DRRM Section | 1. REQUEST FOR APPROVAL TO CONDUCT SCHOOL-BASED DISASTER RISK REDUCTION AND MANAGEMENT (DRRM) TRAININGS, SEMINARS, AND OTHER ACTIVITIES, | |
| SGOD - Research |
1. Request of Permit to Conduct Research 2. Acceptance of Completed Research Manuscript |
|
| SGOD - Planning |
1. Request for Learner Information System (LIS) Approval 2. Data Requests from the Stakeholders |
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| SGOD - Human Resource Development |
1. Trainings or Capacity Development Activities |
